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Caselton Clark

, United Kingdom

Phone: 020 7559 6702
Web Site:

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Company Profile

Patent Secretary/IP Formalities Administrator, London


Job Description:

Role: Patent Secretary / IP Formalities Administrator
Location: London
Salary: £30k - £42k

An established UK IP firm is looking for an IP professional to join their growing business. The purpose of this role is to provide a full support service to qualified and trainee Patent and/or Trade Mark Attorneys, and to work as part of an overall team to ensure a high level of support is delivered across the London office and the Firm as a whole.

Main Responsibilities:

* Preparation of documentation relevant to patents, designs and/or trade marks as appropriate and monitoring various formalities processes relevant to the filing of UK, European, International and Patent Co-operation Treaty (PCT) applications.

* Preparation of various documentation and presentations relevant to fee earner involvement in committees and other professional activities.

* Dealing with incoming and outgoing communications.

* Instructing overseas agents to attend to filing of new patent, design and trade mark applications (including national phase of PCT applications), to include attending to all filing formalities.

* Preparing and/or sending emails on behalf of fee earners.

* Monitoring fee earner deadlines/workloads and maintaining diaries.

* Assisting fee earners in obtaining information from EPO, UKIPO, EUIPO and other IP related websites.

* Preparation of cost estimates for clients.

* Running status reports and portfolio schedules as and when required by clients.

* Preparation of invoices.

* Checking new client details on Inprotech database and updating various other records.

* Maintaining client files with relevant client specific information, eg standard procedures re billing, correspondence etc.

* Arranging fee earner travel as required. Preparation of Travel Itineraries and dealing with expense claims on behalf of fee earner, if required.

Person Specification:

* Experience of working within IP is a must.

* Any experience with Inprotech is an advantage, although induction training to this system will be provided.

* Preference for the CIPA Patent Administrators Course and/or CITMA Administrators Course.

* Good typing speed.

* Good working knowledge of Microsoft Word, Excel and Outlook (2010). Also experience with Powerpoint is desirable.


Please get in touch, in confidence, to discuss directly with Arthur Patterson at Caselton Clark.

Email: Phone: 020 7257 6261

Caselton Clark are a specialist Intellectual Property Recruitment agency based in London. We work in partnership with the Perry Clayman Employment Agency on Patent and Trademark vacancies in the UK and across Europe.

For our latest vacancies please visit or contact us on 020 7559 6702

Please contact Stephen Gill on +44 (0)20 7559 6702, or email for further details.

Caselton Clark in partnership with the Perry Clayman Recruitment Agency

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